Administrator

 We're hiring: Administrator – Balclutha

Real work. Real people. Real opportunity.

 We're looking for an organised, friendly Administrator to join our Balclutha branch. You'll be the first point of contact for customers and the go-to person for admin in the branch, reporting to our Finance Manager. A good part of the role is accurate data entry – bills, invoices, timesheets and job costs – so you'll need solid computer skills and a good eye for detail.

Cowley has been looking after farms, councils and industry across Otago & Southland for more than 50 years. From our branches in Balclutha, Gore and Mosgiel, our electrical, pumping, refrigeration and engineering teams keep the region running – and behind every job is an admin team that keeps it all on track.

What you'll be doing

·      Greeting customers and visitors, answering the phone and directing enquiries to the right person

·      Keeping on top of emails, messages and the reception area

·      Logging timesheets and job costs, and keeping job sheets accurate and up to date

·      Processing incoming bills and allocating them to the right jobs, stock or branch accounts

·      Creating and sending customer invoices as jobs progress and finish

·      Preparing documents, letters and reports, and keeping records and filing in order

·      Helping with scheduling, meetings, bookings and travel

·      Ordering office supplies and helping look after branch assets and systems

·      Pitching in with onboarding and general HR admin, and covering during busy periods or staff absences

What you'll bring

·      Good all-round computer skills – you're confident picking up new systems

·      Accuracy and attention to detail – you check your work and take pride in getting it right

·      Clear, friendly communication – on the phone, in person and in writing

·      Confidence with Microsoft Office (especially Excel) and accounting or office systems

·      The ability to stay focused, manage a steady workload and hit deadlines

·      Simpro experience is a bonus, but a great attitude matters most

Why join Cowley?

We're a local business with big capability and small-town reliability. Our people back each other, show up when it counts and take pride in doing the job right. Accurate admin keeps our jobs moving and our customers billed correctly, so your work makes a real difference every day.

Hours: Full time, 8.00am – 5.00pm

Ready to apply? Send your CV and a short cover letter to Janine, Finance Manager, at Janine.ogden@cowley.co.nz.